Bizimply’s Time Off Tracking now supports three methods for calculating an employee’s ‘Hours in a Working Day’, giving you the flexibility to choose the approach that best fits your business.
What are Average ‘Hours In A Working Day’
Average ‘Hours In a Working Day’ allows administrators to select how the system computes the number of hours in a standard working day for employees. This setting impacts how time-off requests (holiday, sick, and other) are converted into hours and deducted from an employee’s balance. You can choose between:
Standard Day (fixed value): A set number of hours defined at the company level (with optional employee-level overrides).
52-Week Average: Automatically calculates the average hours per working day based on the employee’s actual work history over the last 52 weeks.
13-Week Average: Similar to the 52-week option, but averaged over the last 13 weeks.
Why use it?
Ensure fair and accurate holiday pay, especially for part-time or seasonal staff.
Automates complex average-hour computations, cutting down manual work.
Offers visibility into how the figure is calculated, fostering confidence among employees.
How the 52/13 Week Averages Work
When using the 52-Week or 13-Week Average method, the system calculates an employee’s "hours in a working day" based on eligible worked hours from complete weeks.
Eligibility Criteria for Complete Weeks:
Weeks where the employee did not work or was not paid are excluded.
Weeks that include sick leave or holidays are excluded.
Week must be a full work week, partial weeks are excluded
The system skips weeks that don’t meet the above criteria and continues checking prior weeks until it accumulates the required number of valid weeks or reaches a maximum of
52 week average maximum - 104 weeks.
13 week average maximum - 26 weeks.
If fewer than 52 or 13 complete valid weeks are available (e.g. a new employee), the system uses however many complete eligible weeks exist. For example, if an employee has only 3 eligible weeks, that becomes their reference period.
How to Configure Average ‘Hours In A Working Day’
Access Time Off Settings
As an admin, clock the top right hand corner → Settings → Employees → Time Off Settings.
Locate the “Hours in a Working Day” Section
You’ll see three radio options: Standard Day, 52-Week Average, 13-Week Average.
Choose Your Method
Standard Day (default): Enter a fixed number (e.g. 7.5 hours).
52-Week Average or 13-Week Average: The input field will be removed and an automatic calculation will occur in it’s place.
Save Changes
Click Save at the bottom of the page to apply the new method.
New time-off requests will use the selected method immediately.
Note: Changing the method does not retroactively update historically approved time off records where they have been processed on the timecard.
How It Works for Managers and Employees
Manager View (Web)
When creating or approving a request, managers see a Reference Period box (for average methods) showing:
Start/End dates used
Total hours worked
Average weekly hours
Hours for each day CANNOT be edited, they are fixed for each day.
Employee View (Mobile & Web)
On submission, employees see their Avg. hours in a working day and Estimated time-off hours, with an info icon explaining how the average is calculated and may adjust over time.
After approval, a confirmation email is sent including:
Approved dates
Approving manager
Estimated hours to be deducted
