This article outlines how Irish customers can manager their Public Holiday or Bank Holiday pay rules through Bizimply to ensure they are WRC compliant.
You must have Admin access to manage these settings
Setting Up a Public Holiday or Bank Holiday
Login to Bizimply
Click on your name/email address in the top right corner, and in the dropdown menu select Settings
On the left-hand side select "Payroll"
Next select Employee Pay Rules
To view a current rule, click on the yellow pencil icon, or on the name of the rule itself. To create a new rule, click "Add New Pay Rule".
You will be presented with a form to complete to add your new Public Holiday or bank holiday pay rule. The fields to complete first are:
Pay Rule Name - name your rule something you immediately understand
Payroll ID - what should the hours on the Timecard for this rule be called in payroll reports
Type - choose Public Holiday from the dropdown
Description - type in what the rules consists of - who it applies to and why
Costing - there are a few different options to understand before you choose how you cost your employee hours.
Rate - you will assign a rate in an employee pay record for what the employee should be costed for all Public Holiday hours worked e.g. €15.00
Multiplier - choose by what value the current regular hours pay rate for an employee should be multiplied to cost for Public Holiday Hours e.g. 2.0
Hours from last day worked - the total hours from the last day the employee worked. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
One fifth of hours worked the week of the Public Holiday - a calculation of one fifth of the hours the employee worked on the week of the public holiday. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
One fifth of average week hours for the last 13 weeks - a calculation of one fifth of the average week of hours worked for the last 13 weeks for the employee. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
Hours worked on the PH - the hours worked on the actual day will be costed as public holiday hours AND regular hours (double costed).
Fixed Hours - you will be asked to enter in a number. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
Average Hours Worked Same Weekday Previous 13 Weeks - the average hours worked on the same weekday as the the public holiday for the last 13 weeks. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
Average Day from Previous 13 weeks - the average hours in a day calculated by the total hours worked in the past 13 weeks divided by the total amount of days worked. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
Hours Worked Same Day Previous Week - the total hours worked on the same day, last week for when the bank holiday falls. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
One Fifth of Last Working Week's Hours - one fifth of the total hours worked of the last working week for this employee. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
One Fifth of Average Week Hours Last 5 Weeks - One fifth of the average total hours worked in the 5 weeks prior to the week of the Public Holiday. This will be added to the Timecard to be paid alongside hours worked on the actual day.
After you have chosen your costing, you need to finish the rest of the form
Only apply rule to employees who have worked at least 40 hours in the last 5 weeks - select Yes or No depending on your business rules.
Calculate pay for employees who did not work the Public Holiday - select Yes or No.
If you select Yes, you again must choose how to cost that entitlement.
One Fifth of hours worked the week of the Public Holiday
Hours from the last day worked
One fifth of average week of hours worked for the last 13 weeks
Fixed Hours
Average Hours Worked Same Weekday Previous 13 Weeks
Average Day from Previous 13 weeks
Hours Worked Same Day Previous Week
One Fifth of Last Working Week's Hours
One Fifth of Average Week Hours Last 5 Weeks
You can also choose if you want to assign this rule as a default for all employees - meaning it will be applied to all employees on the account straight away, and will be applied to all future employees added to the account.
Click 'Save' when you're happy with the Public Holiday Pay Rule.