Costing Bank Holidays/Public Holidays that are WORKED
In Bizimply there are 12 ways to cost your employee hours for Bank Holidays or Public Holidays that are WORKED i.e. the employee works on the day of the actual holiday.
Rate
You should apply the rate for each hour in the pay record of each employee for this to be costed correctly in your account.
If you select this option, hours worked for that day will be shown in the pay rule section of the Timecard named 'Public Holiday - Rate' and not included under Regular Hours on the Timecard.
For this reason - if you will be applying this rule for Entitlement for Hours owed when the Public Holiday is NOT worked, another option is presented on the Timecard to track these hours, and a Payroll ID for these hours can be added in the Pay Rule Setting:
Multiplier
If you select this option, you will need to define what the multiplier is of the regular pay rate for each employee this rule applies to.
You do not need to update the employee pay record, unless you want to remove the rule for that employee
Hours worked on that day will be shown in the pay rate section of the Timecard named "Public Holiday - Multiplier" and are not included in regular hours.
For this reason - if you will be applying this rule for Entitlement for Hours owed when the Public Holiday is NOT worked, another option is presented on the Timecard to track these hours, and a Payroll ID for these hours can be added in the Pay Rule Setting:
One Fifth of Average Hours Worked the Week of the Public Holiday
If you select this option, the average hours of the entire worked week are added to the hours worked on the Public holiday.
You do not need to update the employee pay record, unless you want to remove the rule for that employee
Hours worked on the day will be counted in the Regular Hours on the Timecard, and 20% of the total hours worked that week will be added under Public Holiday - Entitlement.
Hours From Last Day Worked
If you select this option, the hours of the last day worked are calculated as the last day the employee worked prior to the public holiday in their Main Location. This includes Paid Time Off.
You will not need to update the pay record, unless you want to remove or add the rule for that employee
Hours worked on the day will be added to the Regular Hours in the Timecard, and the entitlement of extra hours will be displayed under Public Holiday - Entitlement. In the example below, Friday is the Public holiday when the employee worked. They have 8.5 hours added to Regular hours, and the last day worked hours will be added into Public Holiday - Entitlement:
One Fifth of Average Hours Worked over the last 13 Weeks
If you select this option, the entitlement for working on the Public Holiday is calculated as 20% of the average hours for the last 13 weeks.
You will not need to update the pay record, unless you want to remove or add the rule for that employee
On the Timecard, the hours worked on the day will go into Regular Hours on the Timecard, and the entitlement of extra hours will be added into Public Holiday - Entitlement.
The calculation for the entitlement can be found in the Public Holiday Report:
Hours Worked on Public Holiday
If you select this option, the hours worked on the day of the bank holiday will be tracked as Regular Hours, and also as Public Holiday Hours Entitlement.
You will not need to update the pay record, unless you want to remove or add the rule for that employee
On the Timecard, the hours worked on the day will go into Regular Hours, and the same amount will be displayed added into Public Holiday - Entitlement.
Fixed Hours
If you select this option, the hours worked on the Public holiday will be tracked as Regular hours, and a fixed amount of hours are put into the Pay Rule to be added as the entitlement:
You will not need to update the pay record, unless you want to remove or add the rule for that employee
On the Timecard, the hours worked on the day will go into Regular Hours, and the Fixed Amount from the Pay Rule setting will be added into Public Holiday - Entitlement.
Average Hours Worked Same Weekday Previous 13 Weeks
If you select this option, the entitlement for working the Public Holiday is calculated by looking at the same day the public holiday falls on for this employee over the past 13 weeks, and working out the average of their hours worked on that weekday.
You will not need to update the pay record, unless you want to remove or add the rule for that employee
On the Timecard, the hours worked on the day will go into Regular Hours, and the Fixed Amount from the Pay Rule setting will be added into Public Holiday - Entitlement.
Average Day from the Previous 13 Weeks
If you select this option, the entitlement we be calculated as the Average day for the employee based on the previous 13 weeks.
You will not need to update the pay record, unless you want to remove or add the rule for that employee
The calculation is the total hours worked in the previous 13 weeks divided by the total days worked in the previous 13 weeks. You can check this number in the Public Holidays Report:
On the Timecard, the hours worked on the day will go into Regular Hours, and the average hours will be added intoPublic Holiday - Entitlement.
Hours Worked Same Day Previous Week
If you select this option, the entitlement we be calculated as the hours the employee has for the same day of the week that they worked the previous week. This rule is only recommended if your employees work consistent days. If you're employee did not work the same day the previous week, they will not receive their entitlement.
You will not need to update the pay record, unless you want to remove or add the rule for that employee
On the Timecard, the hours worked on the day will go into Regular Hours, and the same hours that were worked the previous week on the same day will be added into "Public Holiday - Entitlement
One Fifth of Last Working Weeks Hours
If you select this option, the entitlement we be calculated as one fifth of the total hours worked the week prior to the Public Holiday.
You will not need to update the pay record, unless you want to remove or add the rule for that employee
The calcuation is 20% of the Total hours worked the previous week.
On the Timecard, the hours worked on the day will go into Regular Hours, and the fifth of the Total Hours worked the previous week will be added into "Public Holiday - Entitlement
One Fifth of Average Week Hours Last 5 Weeks
If you select this option, the entitlement we be calculated as one fifth of the average week for the employee, based on the last 5 weeks of work.
You will not need to update the pay record, unless you want to remove or add the rule for that employee
The calculation is total hours worked the last 5 weeks, divided by 5. Then divided by 5 again.
On the Timecard, the hours worked on the day will go into Regular Hours, and a fifth of the average of the total hours worked for 5 weeks will be added into "Public Holiday - Entitlement"
