Update your Public Holiday Settings
Irish customers can now automate the tracking of both Bank Holiday costs and entitlements for all your employees on Bizimply.
If you have been using the previous manual process, you will need to update the automatically generated rule in your account. Updating your rules will save you time when it comes to payroll processing and is highly recommended.
If you are happy to keep your process as is, there is no need to change the rule that was automatically created in your account.
If you would like to update your rule, follow the below steps in the Payroll Settings.
NB: You will need admin access to change these Settings.
Recommended Steps to Update your Public Holiday Rule:
Login as an admin
Got to the top right corner, click on your name/email, and select Settings from the dropdown menu
On the left hand side select Employee Pay Rules
You will see a rule called "Public Holiday" that has been created Automatically. To edit this rule, click on the yellow pencil icon.
You will be presented with a form to edit for the Public Holiday or Bank Holiday pay rule you wish to apply. The fields to complete first are:
Pay Rule Name - edit the name of your rule to something you immediately understand
Payroll ID - what should these hours on the Timecard be called in payroll reports? What code should be applied for these hours?
Type - make sure "Public Holiday" is selected from the dropdown
Description - type in what the rules consists of - who it applies to and why - so you can identify it in future
Costing - there are a few different options to understand before you choose how you cost your employee hours.
Rate - you will assign a rate in an employee pay record for what the employee should be costed for all Public Holiday hours worked e.g. €15.00
Multiplier - choose by what value the current regular hours pay rate for an employee should be multiplied to cost for Public Holiday Hours e.g. 2.0
Hours from last day worked - the total hours from the last day the employee worked. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
One fifth of hours worked the week of the Public Holiday - a calculation of one fifth of the hours the employee worked on the week of the public holiday. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
One fifth of average week hours for the last 13 weeks - a calculation of one fifth of the average week of hours worked for the last 13 weeks for the employee. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
Hours worked on the PH - the hours worked on the actual day will be costed as public holiday hours AND regular hours (double costed).
Fixed Hours - you will be asked to enter in a number. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
Average Hours Worked Same Weekday Previous 13 Weeks - the average hours worked on the same weekday as the the public holiday for the last 13 weeks. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
Average Day from Previous 13 weeks - the average hours in a day calculated by the total hours worked in the past 13 weeks divided by the total amount of days worked. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
Hours Worked Same Day Previous Week - the total hours worked on the same day, last week for when the bank holiday falls. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
One Fifth of Last Working Week's Hours - one fifth of the total hours worked of the last working week for this employee. This will be added to the Timecard to be paid alongside the hours worked on the actual day.
One Fifth of Average Week Hours Last 5 Weeks - One fifth of the average total hours worked in the 5 weeks prior to the week of the Public Holiday. This will be added to the Timecard to be paid alongside hours worked on the actual day.
You can read more about Costing here to help you with your choice.
After you have chosen your costing, you need to finish the rest of the form
Only apply rule to employees who have worked at least 40 hours in the last 5 weeks - select Yes or No depending on your business rules.
Calculate pay for employees who did not work the Public Holiday - select Yes or No.
If you select Yes, you again must choose how to cost that entitlement.
One Fifth of hours worked the week of the Public Holiday
Hours from the last day worked
One fifth of average week of hours worked for the last 13 weeks
Fixed Hours (the same amount of hours each time)
Average Hours Worked Same Weekday Previous 13 Weeks
Average Day from Previous 13 weeks
Hours Worked Same Day Previous Week
One Fifth of Last Working Week's Hours
One Fifth of Average Week Hours Last 5 Weeks
You can also choose if you want to assign this rule as a default for all employees - meaning it will be applied to all employees on the account straight away, and will be applied to all future employees added to the account. Choose 'yes' if this is what you want.
If you choose 'No', you can create multiple types of Public Holiday rules and apply them to each employee by selecting the correct one in their active Pay Record.
Click 'Save' when you're happy with the Public Holiday Pay Rule you wish to apply going forward.