This article explains how Irish customers can set up Public Holiday pay rules for salaried employees in Bizimply. Once a rule is assigned and the day is marked on the Schedule, any Public Holiday entitlement is added automatically to the employee’s Timecard and included in your payroll exports.
If you have already set up Public Holiday rules for your hourly employees, the process is very similar. The main difference is that salary rules record entitlement hours only. There is no Rate or Multiplier option as the employees are paid on a salary basis.
You must have Admin access to manage these settings.
Setting Up a Public Holiday Pay Rule for Salaried Employees
Log in to Bizimply.
Click your name or email address in the top right corner, and select Settings from the dropdown menu.
On the left-hand side, select Payroll.
Select Employee Pay Rules.
To view an existing rule, click the yellow pencil icon or the rule name. To create a new rule, click Add New Pay Rule.
Complete the first part of the form:
Pay Rule Name: give the rule a name you’ll recognise straight away, e.g. Public Holiday – Salaried Managers.
Payroll ID: the name or code these hours should appear under in your payroll reports.
Type: choose Public Holiday – Salary from the dropdown.
Description: note who the rule applies to and why, so you can identify it later.
Costing: choose how the employee’s entitlement should be calculated.
Hours worked on the PH: the hours the employee works on the Public Holiday are added to the Timecard as Public Holiday entitlement.
Fixed Hours: enter a number of hours. This is added to the Timecard as Public Holiday entitlement each time.
Then complete the rest of the form:
Only apply rule to employees who have worked at least 40 hours in the last 5 weeks: select Yes or No, depending on your business rules.
Calculate pay for employees who did not work the Public Holiday: select Yes or No.
Assign as default: choose whether this rule should be added automatically to all salaried employees, including any new salaried employees added later.
Click Save when you’re happy with the rule.
How Salary Public Holiday Entitlement Appears
On the Timecard
Entitlement is shown on a separate row labelled [Pay Rule Name] – Salary – Entitlement. You can adjust these hours using the Adjust button on the Timecard, or in bulk via Timecards Settings > Import Bulk Adjustments.
In Reports and Payroll Exports
Salary entitlement hours are included in all Timecard reports and payroll exports, including Sage 50, Sage Pro, Xero, Moorepay, Quantum and Zellis. The rate column is left blank for salary entitlement.
On the Schedule and Dashboard
Salary Public Holiday hours are not added as an extra cost on the Schedule or Dashboard, as salaried pay is fixed.