In this article, you will learn:

  • How to create Paid Sick Payroll ID

  • How to Add Statutory Sick Pay sickness type

  • How to Log Statutory Sick Pay

  • How to Report on Statutory Sick Pay

Please note: This guide is aimed for Irish Customers only.

How to create Paid Sick Payroll ID

Create Paid Sick Payroll Id in your payroll software and enter it in your Bizimply Payroll Settings.

  1. Sign in to Bizimply

  2. Select your name / email address in the right hand corner

  3. Click on Settings in the drop down menu

  4. On the left hand side, choose 'Payroll' from the list of options

  5. Select Payroll Ids from the drop down menu.

  6. The default option for Payroll IDs is set to “no”. Click on the “yes” to change it.

  7. Fill the Sick Hours ID with the ID previously set in your payroll software.

How to Add Statutory Sick Pay sickness type

Next, create Other Sickness Type called “Statutory Sick Pay” which can be used by managers to log Statutory Sick Pay in Bizimply.

  1. Sign in to Bizimply

  2. Select your name / email address in the right hand corner

  3. Click on Settings in the drop down menu

  4. On the left hand side, click on 'Employees' and go to Sickness

  5. To add a new type, click on the blue “add type” button, type in “Statutory Sick Pay” and press save

How to Log Statutory Sick Pay

The next step is Managers logging the Sick Pay and attaching Sick Cert to the record:

  1. Sign into bizimply.com

  2. Go to the 'Employees' tab

  3. Click into the employee profile you need to log a sick day or days for

  4. Go to the 'Time Off' tab

  5. Click the blue 'Add Time Off' button.

6. Select type as 'Sick' from the drop down menu

7. Select type Statutory Sick Pay from the drop down below

8. Mark up to 3 days as paid if the employee qualifies for Statutory Sick Pay (in the company for longer than 13 weeks) or enter in the number of hours and mark as paid*

9. Click the blue 'Attach File' button and select the attachment of employee sick cert

10. Click the 'Approve & Save' button

11. The file is then saved and will be scanned for viruses. The 'i' icon will appear while this happens which reads 'File scanning in progress'

*Calculating number of hours / 70% Pay (Irish Customers Only):

  1. Export ‘History of Hours worked’ report - column U outlines ‘Avg hours per Working Day in Period’, calculate 70% of that figure and enter in step 8 above

    OR

  2. Calculate 70% of Standard Hour Day as highlighted in image above and enter in step 8 above.

How to Report on Statutory Sick Pay

Reviewing Stat Sick Pay from the Payroll Department

  1. Click on the 'Reports' tab

  2. Click on the 'Employee Reports' located within the list on the left

  3. Select 'Employee Time Off' from the drop down menu

  4. Select Date Range, Locations and Employees.

  5. Select Paid Sick as other type

  6. Select format as CSV

Admins will be able to review which sick days were marked as 'Statutory Sick Pay', marked as Paid and file with Sick Cert Attached.

Important: The 'Employee Export' report can also be used to check the Employee Start date to see if employee has been employed in the company for at least 13 weeks and therefore entitled to Statutory Sick Pay.

Please note:

  • Sick Record marked as Statutory Sick Pay Type and as paid will display on Employee Timecard as 'Sick':

  • It will also displayed in a separate line on Timecard Summary as Sick Time Off:

  • In the Timecard Export CSV (hours by day) the hours marked as Statutory Sick Pay Paid will display under the 'Sick Pay' Column :

Related Articles:

Logging a Sick Record for Employee

Creating Sickness Type

Employee Export Report

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