There are four options for categorising the labour costs of salaried employees in Bizimply.
Read on to find out more about which category is right for your business.
Labour Cost Categories
Existing employees who are set to be paid as Salary will default to Pre Set Days using the working days set in the location settings found within Locations & Groups section on Bizimply.
Here’s how each category is calculated and costed within Bizimply:
Pre Set Days
This category is closest to how salaried employees were handled on Bizimply before this update.
Once you enter an employee's Weekly Salary Rate and select their working days, a daily rate will be calculated for the employee.
This amount is assigned to the 'Main Schedule' selected for the schedule and dashboard labour costs each week for each selected day.
Benefits:
Working days can be set for individual employees
Costing employees on schedule & dashboard whether shifts are assigned or not
NB: After the update, existing employees who are currently set to be paid as Salary will default to the 'Pre Set Days' option using the working days set in the location settings found within Locations & Groups section on Bizimply.
Do Not Allocate
This option does not allocate an employee's salary labour costs. You can input their Weekly Rate however this amount will be excluded from the schedule and dashboard labour costs each week regardless of hours or shifts.
Allocated Hours
This costs the employees hours based on the hours that they are scheduled, similar to costing an hourly paid employee. E.g. £12.50 x hours scheduled.
To calculate the hourly rate, enter in the employee's Weekly Salary Rate and their contracted hours.
Benefits:
Shifts are costed based on hours scheduled
Greater flexibility when costing salary employees
Daily Rate
The Daily Rate is applied for each shift scheduled (unless marked as a half day) up to the number of working days set. Shifts added over this figure will be costed at £0 unless overridden in the shift details popup.
The Daily Rate is calculated by entering the employee's Weekly Salary Rate and the number of their working days out of a maximum seven.
Benefits:
Maximum cost per day is fixed (not affected by number of hours scheduled)
Costing half days
Paid time off included in number of working days
Greater flexibility when costing salary employees
Assigning Main Schedule
This will decide which schedule that employee's costs will be applied to and is only applicable when salary employee's labour costs are assigned by option 2. Pre Set Days as described above.
There are two ways you can do this - either within the Work tab of employee's profiles OR you can do this in bulk using the Update Employee Profiles feature in Settings.
How to Assign Main Schedule within Payroll tab of Employee Profile
Click into 'Employees' tab from navigation bar
Select relevant employee profile
Click into the 'Payroll' tab
Scroll down to the Current Pay Record for the Employee. If they don't have one, click "New Pay Record"/
Select relevant schedule from the drop down that appears beside Main Schedule in the Pay Record. If the relevant schedule does not appear in the drop down, you must assign the employee to that schedule first in the Work Tab.
Click Save on the pay record when you have completed the necessary fields - the ones with a red asterix.