Tronc is a system in which tips given by customers are pooled and shared among all the staff in a business.
NB: Tronc payments may be subject to different tax than basic wages.
This article will cover:
Tronc Allocation By Points
This method will give employees a portion of the Tronc pool based on points they have accrued. Points are awarded based on hours worked and employee position.
Tronc Configuration (Allocation By Points)
Edit Tronc Score directly by position
When Tronc is enabled, a field is added to the employe table on the Employee Positions Settings page that displays number of points to be allocated to employees based on hours worked at those positions.
Configure the points for each position by pressing the orange edit button.
Tronc Settings (Allocation By Points)
You can access the Tronc settings page under the Payroll menu on the left side of the Settings page.
Tronc Period (Allocation By Points)
The available timeframes for Tronc calculations are
Weekly
Fortnightly
4 Weekly
Calendar month
Variable
NB: If you expect the timeframe to vary each month, select the Variable option. This allows for custom dates to be selected for each period.
First Tronc Period
To define when a time period starts, you need to select your first Tronc period. This will be used to calculate each subsequent period based on the timeframe your select.
Holiday
This option allows you to include or exclude paid holiday in Tronc calculations.
Tronc Page (Allocation By Points)
This is the page where Tronc payments will be calculated and users can adjust allocations and approve payments. Any hours marked as paid Holiday are included in calculation.
NB: When Bizimply is filtered to All Locations, the Tronc page will only provide an overview of calculations. Nothing can be edited.
NB: Employees with multiple positions will display on a new row for each position
Columns
Hours - total hours worked in period (including paid time off, if selected on the settings page) can be edited each period, tooltip will appear logging this change.
Tronc points - Position VS Individual employee. from settings in positions - can be edited each period, tooltip will appear logging this change. If changed the points will be reverted to the position default on the next period.
Points earned = hours worked by employee x Tronc points
% of Tronc pot = (tronc pay/total tips in period) * 100
Tronc Pay = total tips/total points in period x points earned - field is uneditable. Field will be recalculated when hours, points or the Tronc Pot are changed.
Actions
Date range - when a date is selected the page will refresh to the period start and end which the date occurs.
Tronc pot - total tips collected in selected period (added via ‘Tips’ on the Shift Log)
Edit button next to ‘Total Pot’ - opens ‘Update tips’ popup.
Tips popup - Dates link to the Shift Log page for that date, total can be adjusted, tooltip will appear logging this change.
‘Approve payments’ button - Like the schedule lock, this locks down fields for the period. A warning will appear if timecards are unapproved
NB: You can search using an employee's first name/last name, employee number, and position.
Tronc Allocation By Rate
With the allocate by rates method this allows companies to apply a monetary value to the Tronc pay being calculated. It has been designed to manage this process whilst also complying with legislation by paying out the full pot each period.
Employees can be allocated a portion of the Tip pot based on the hours they have worked and also a fixed value per period, the portion of the pot per hours is determined by the rates allocated.
Once this basic Tronc pay has been calculated the amount of tips remaining will be distributed evenly amongst the employees based on hours worked.
Tronc Settings (Allocation By Rate)
Users can edit the rate value per position directly from the settings page by clicking the ‘Edit’ icon which takes the user to the ‘Schedule Settings’ page. There is now a field in the table to record the rate value to be allocated to employees with hours worked at those positions.
Timeframe - customers can select from Weekly, fortnightly, 4 weekly, calendar month and Variable.
NB: if the timeframe varies per month then variable should be selected as this allows for the dates to be selected each period.
First Tronc period—This defines when a Tronc period begins. Subsequent periods will be calculated based on this and the chosen timeframe.
Holiday - Customers can choose to include or exclude paid holiday when calculating Tronc allocation.
Tronc Page (Allocation By Rate)
When allocating Tronc by rate there will be 3 totals in the header bar.
Total Pot - total tips added in the shift log for the period
Basic Tronc Pay - sum of all employees basic Tronc pay
Remaining total - Total tips - Basic Tronc pay.
Columns -
Employee name - this links to the employee profile
Position - each position for an employee will receive a new row
Type - there are two options for how basic Tronc pay will be assigned
Fixed - a fixed value will be paid to the employee each period e.g. £500
Hourly - an hourly rate to be paid per hour worked. e.g £2.50 per hour
Hours - total hours worked in period (+ paid time off IF inclusion is selected in settings) can be edited each period. A tooltip will appear logging this change.
Tronc Rate - the value to be paid hourly or fixed
Basic Tronc Pay - pay calculated from type and rate, this is the basic amount owed to the employee based on the Tronc policy.
Fixed - Tronc rate
Hourly - hours x Tronc Rate
% of total hours worked = (hours/total location hours worked) * 100
Additional Tronc Pay = (Remaining Total/100) * % of total hours worked
Total = Basic Tronc Pay + additional Tronc pay
Actions:
Date range - when a date is selected the page will refresh to reflect the new range
Tronc pot - total tips collected in selected period (added via ‘Tips’ on the Shift Log)
Edit button next to ‘Total Pot’ - opens ‘Update tips’ popup.
Tips popup - Dates hyperlink to the Shift Log page for that date, total can be adjusted, tooltip will appear logging this change.
‘Approve payments’ button - when approved locks down fields for the period, warning will appear if timecards are unapproved
Employee search - search contains employee's first name/last name, employee number, and position.
Table - sort ascending/descending by any column header
NB: All employees will display on a single page
Tronc Reports
When Tronc is enabled in your account, a Tronc report is available under the Attendance Reports section.
Tronc Permissions
When Tronc is enabled in your account, it will add new permissions options.
The following permissions can be assigned to roles and group roles:
Edit Rates/Payments - If unselected all fields will appear uneditable for the user
Approve payments - If unselected the ‘Approve Payments’ button will not be shown
Unapprove payments - If unselected the ‘Unapprove button’ will not be shown once a period is approved
Export Reports - If unselected the user will not have access to the reports.
NB: to use Tronc reports, the user must also have access to attendance reports