Tronc is a system in which tips given by customers are pooled and shared among all the staff in a business. Initially, Bizimply will allocate Tronc by points.
NB: Tronc payments may be subject to different tax than basic wages.
This article will cover:
Tronc allocation by Points
Tronc Configuration
Tronc Settings
Tronc allocation by Points
This method will give employees a portion of the Tronc pool based on points they have accrued. Points are awarded based on hours worked and employee position.
NB: Allocation by rate is coming soon.
Tronc Configuration
Edit Tronc Score directly by position
When Tronc is enabled, a field is added to the employe table on the Employee Positions Settings page that displays number of points to be allocated to employees based on hours worked at those positions.
Configure the points for each position by pressing the orange edit button.
Tronc Settings
You can access the Tronc settings page under the Payroll menu on the left side of the Settings page.
Tronc Period
The available timeframes for Tronc calculations are
Weekly
Fortnightly
4 Weekly
Calendar month
Variable
NB: If you expect the timeframe to vary each month, select the Variable option. This allows for custom dates to be selected for each period.
First Tronc Period
To define when a time period starts, you need to select your first Tronc period. This will be used to calculate each subsequent period based on the timeframe your select.
Holiday
This option allows you to include or exclude paid holiday in Tronc calculations.
Tronc Page
This is the page where Tronc payments will be calculated and users can adjust allocations and approve payments. Any hours marked as paid Holiday are included in calculation.
NB: When Bizimply is filtered to All Locations, the Tronc page will only provide an overview of calculations. Nothing can be edited.
NB: Employees with multiple positions will display on a new row for each position
Columns
Hours - total hours worked in period (including paid time off, if selected on the settings page) can be edited each period, tooltip will appear logging this change.
Tronc points - Position VS Individual employee. from settings in positions - can be edited each period, tooltip will appear logging this change. If changed the points will be reverted to the position default on the next period.
Points earned = hours worked by employee x Tronc points
% of Tronc pot = (tronc pay/total tips in period) * 100
Tronc Pay = total tips/total points in period x points earned - field is uneditable. Field will be recalculated when hours, points or the Tronc Pot are changed.
Actions
Date range - when a date is selected the page will refresh to the period start and end which the date occurs.
Tronc pot - total tips collected in selected period (added via ‘Tips’ on the Shift Log)
Edit button next to ‘Total Pot’ - opens ‘Update tips’ popup.
Tips popup - Dates link to the Shift Log page for that date, total can be adjusted, tooltip will appear logging this change.
‘Approve payments’ button - Like the schedule lock, this locks down fields for the period. A warning will appear if timecards are unapproved
NB: You can search using an employee's first name/last name, employee number, and position.
Tronc Reports
When Tronc is enabled in your account, a Tronc report is available under the Attendance Reports section.
Tronc Permissions
When Tronc is enabled in your account, it will add new permissions options under (where).
The following permissions can be assigned to roles and group roles:
Edit Rates/Payments - If unselected all fields will appear uneditable for the user
Approve payments - If unselected the ‘Approve Payments’ button will not be shown
Unapprove payments - If unselected the ‘Unapprove button’ will not be shown once a period is approved
Export Reports - If unselected the user will not have access to the reports.
NB: to use Tronc reports, the user must also have access to attendance reports