In this article, you will learn:

  • How Employee Break Times work in Bizimply

  • How to Create Break Time Rules

How Employee Break Times work in Bizimply

If your employees' breaks are paid:

Choosing this option will allow you to still monitor breaks via Bizimply and store the records for compliance but does not deduct any time automatically from your employees' pay.

If your employees' breaks are unpaid:

  1. Login to your Bizimply account as an Account Admin

  2. Click on your name/email in the top right-hand corner

  3. Select Settings from the dropdown menu

  4. Choose Timecards in the categories on the left

  5. Click into 'Employee Break Times

  6. Select “Unpaid” to the question “Are your employees' breaks paid or unpaid?"

Unpaid Break Options

1. Use break times assigned on the schedule:

Choosing this setting populates the break times on an employee timecard with the

break assigned to them on their schedule

2. Use break times recorded on the timestation:

Choosing this setting populates the break times on an employee timecard with the

punch times they have recorded on the timestation

3. Create break time rules for automatic deductions based on hours worked:

Choosing this setting allows you to create employee groups and customise breaks within each group which will automatically apply to employees who meet the conditions you set. This will apply the unpaid break time to an employee timecard based on the number of hours they have worked, i.e. their paid time on the timecard. You can choose to apply the break rules to scheduled shifts as well.

How to Create Break Time Rules

The rules must be created in the correct order, starting from 0. Only the most recent

rule created, can be deleted.

  1. Select “Create break time rules for automatic deductions based on hours worked”

  2. Select Yes or No to "Apply break rules to scheduled shifts as well?"

Default

3. Click the orange edit icon beside the 'Default' rule

4. Create break time rules for automatic deductions based on hours worked. These rules will be applied if no other conditions are met.

5. Fill in value, in hours, for “If an employee works from 0 to “X” hours. The rules must be created in the correct order, starting from 0.

6. Fill in a value, in minutes, for the unpaid break time they should receive on their timecard

7. To add another rule, hit “Add Rule”

8. Click the blue "Save" button at the bottom

Custom Group

3. Complete steps 1 & 2 above

4. To create custom group and break rules, click the blue 'Add New Group'

5. Enter in the Title and Description

6. Select an Attribute from the drop down with the following options: Age, Schedule, Payroll Department, Position, Location or Company Code.

7. If you select Attribute as 'Age', you can create break rules for under 18 workers for example. Enter the age in the text box which you would like this rule not to apply from, e.g. for young workers who have different break rules up to the age of 18. These rules will then apply to the employee up to the day they turn 18.

8. For the other attribute options (Schedule, Payroll Department, Position, Location or Company Code), once selected a new field will appear called 'Detail'. It is here you will select the relevant position or schedule etc you would like to apply this rule to.

9. Fill in value, in hours, for “If an employee works from 0 to “X” hours. The rules must be created in the correct order, starting from 0.

10. Fill in a value, in minutes, for the unpaid break time they should receive on their timecard

11. To add another rule, hit “Add Rule”

12. Click the blue "Save" button at the bottom

You can use the button on the left to rank the custom break time groups in order of hierarchy. It is applied to the timecard when a shift is recorded on employee's timecard and the settings have been set to 'Create automatic break deductions based on these rules'.

Based on the rank, the first rule that does apply to that particular employee (e.g. age, schedule etc.) will be applied to the 'Paid' column on their timecard. If none of them apply, then the default will then be applied to the 'Paid' column on the employee's timecard.

Related Articles:

How do I add Break Rules to my Account?

What is Admin Access?

Timecard Settings


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