There are four options for categorising the labour costs of salaried employees in Bizimply.
Important: you need to assign a Main Schedule to salaried employees. If an employee is not assigned a Main Schedule, their labour costs will not be applied.
A guide to assigning a Main Schedule is available below.
This article will cover:
Read on to find out more about which category is right for your business.
Upcoming Main Schedule Change
When we launched the update, we defaulted to categorising existing salaried employees as Pre Set Days as it most resembled the previous functionality. This is why it’s important to make sure each of your salaried employees are categorised appropriately and assigned a main schedule.
We strongly recommend you review how your salaried employees are categorised in Bizimply and assign a Main Schedule to each employee to ensure accurate costing before EOB 15/09/23.
Any existing employee in your account categorised as Pre Set Days who does not have a Main Schedule on September 15th (15/09/23) will be assigned one automatically. This will be based on where they are scheduled most often.
We’re making this change to customer accounts because employees categorised as Pre Set Days who still have no Main Schedule assigned will not have their salaries included in costing. This could lead to inaccuracies in your Bizimply account.
If an employee is currently set to Pre Set Days with no Main Schedule assigned and you still do not want their salary cost to be tracked, please set them to Do Not Allocate before EOB 15/09/23.
Labour Cost Categories
Existing employees who are set to be paid as Salary will default to Pre Set Days using the working days set in the location settings found within Locations & Groups section on Bizimply.
Here’s how each category is calculated and costed within Bizimply:
Pre Set Days
This category is closest to how salaried employees were handled on Bizimply before this update.
Once you enter an employee's Weekly Salary Rate and select their working days, a daily rate will be calculated for the employee.
This amount is assigned to the 'Main Schedule' selected for the schedule and dashboard labour costs each week for each selected day.
Working days can be set for individual employees
Costing employees on schedule & dashboard whether shifts are assigned or not
NB: After the update, existing employees who are currently set to be paid as Salary will default to the 'Pre Set Days' option using the working days set in the location settings found within Locations & Groups section on Bizimply.
Do Not Allocate
This option does not allocate an employee's salary labour costs. You can input their Weekly Rate however this amount will be excluded from the schedule and dashboard labour costs each week regardless of hours or shifts.
This costs the employees hours based on the hours that they are scheduled, similar to costing an hourly paid employee. E.g. £12.50 x hours scheduled.
To calculate the hourly rate, enter in the employee's Weekly Salary Rate and their contracted hours.
Shifts are costed based on hours scheduled
Greater flexibility when costing salary employees
The Daily Rate is applied for each shift scheduled (unless marked as a half day) up to the number of working days set. Shifts added over this figure will be costed at £0 unless overridden in the shift details popup.
The Daily Rate is calculated by entering the employee's Weekly Salary Rate and the number of their working days out of a maximum seven.
Maximum cost per day is fixed (not affected by number of hours scheduled)
Costing half days
Paid time off included in number of working days
Greater flexibility when costing salary employees
Assigning Main Schedule
This will decide which schedule that employee's costs will be applied to and is only applicable when salary employee's labour costs are assigned by option 2. Pre Set Days as described above.
There are two ways you can do this - either within the Work tab of employee's profiles OR you can do this in bulk using the Update Employee Profiles feature in Settings.
How to Assign Main Schedule within Payroll tab of Employee Profile
Click into 'Employees' tab from navigation bar
Select relevant employee to click into their profile
Click into the 'Payroll' tab
Scroll down to the 'Main Schedule' field
Select relevant schedule from the drop down that appears. (Note that if the relevant schedule does not appear in the drop down, you must assign the employee to that schedule first using help article).
Click save at bottom of the screen
Assign Main Schedule in bulk using the Update Employee Profiles feature
NB: Only Account Administrators have access to do this.
Click your name/email at the top right of the screen
Select 'Settings' from the drop down menu
Select 'Employees' on the left hand side
Select 'Update Employee Profiles'
Read through instructions in the blue box on the right hand side
Choose field to update from drop down menu
Download the Active Employee List CSV
Update column G with the main schedule you wish to assign to each employee
Save the file
Select the CSV file that you have saved. Upload and click the 'Import' button
If an employee has been assigned a Main Schedule that they have not yet been added to, the file will not go through and an error list will appear stating that 'Schedule not found under: Employee Schedule field'