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Can an employee appear on multiple schedules

Adding employees on multiple schedules

In this article you will learn:

  • How to add employees to multiple schedules- How Time Off records appear across schedules

  • How time tracking works for employees in multiple locations or departments

How to add an employee to multiple schedules

  1. Go to the Employee's profile

  2. Go to their 'Work' tab

  3. Click into 'Schedule field' 

  4. Select the Schedules you want to add them to 

  5. Press 'Save'

How to view an employee on multiple schedules

  1. Go to the "Schedule'

  2. You can view the schedules in the location by selecting the drop-down box next to the blue 'Actions' button

  3. You will be able to see any shifts scheduled in other locations or schedules for employees, these will appear as white box

  4. Shifts will appear coloured if they are for the schedule/location you are currently viewing

Best Practices for Managing Multiple Schedules

  • Ensure Accurate Time Off Records: Always update Time Off records promptly to reflect employee availability across all schedules.

  • Train Employees on Clock-In Procedures: Educate employees on the importance of selecting the correct department or location during clock-in to avoid discrepancies.

  • Regularly Review Schedules: Managers should periodically review schedules to ensure there are no conflicts or overlaps, especially for employees assigned to multiple schedules.### Time Tracking for Employees Across Locations For employees working across multiple locations or departments, Bizimply records all hours based on the department selected during clock-in. It is crucial for employees to select the correct location or department when clocking in and out to ensure accurate time tracking. This feature simplifies payroll processing and ensures that hours are allocated correctly.### How Time Off Records Appear Across Schedules When an employee has a Time Off record, it will appear on all their assigned schedules. This ensures that managers and team members are aware of the employee's unavailability, regardless of which schedule they are viewing. This feature helps prevent scheduling conflicts and ensures smooth operations.

Related articles:

Adding an employee to the schedule

How to Share/Unshare Employees

How do I edit an individual shift?

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