In this article, you will learn:

  • How to Create Break Time Rules in your account

  • How are the Break Time Rules applied

Please note: You must be an account administrator to add break time rules to a Bizimply account.

How to Create Break Time Rules in your account

If you select the third option for unpaid break times 'Create break time rules for automatic deductions based on hours worked', you can then create custom break rules.

Choosing this setting allows you to create employee groups and customise breaks within each group which will automatically apply to employees who meet the conditions you set. This will apply the unpaid break time to an employee timecard based on the number of hours they have worked, i.e. their paid time on the timecard. You can choose to apply the break rules to scheduled shifts as well.

The rules must be created in the correct order, starting from 0. Only the most recent

rule created, can be deleted.

  1. Select “Create break time rules for automatic deductions based on hours worked”

  2. Select Yes or No to "Apply break rules to scheduled shifts as well?"

Default

3. Click the orange edit icon beside the 'Default' rule

4. Create break time rules for automatic deductions based on hours worked. These rules will be applied if no other conditions are met.

5. Fill in value, in hours, for “If an employee works from 0 to “X” hours. The rules must be created in the correct order, starting from 0.

6. Fill in a value, in minutes, for the unpaid break time they should receive on their timecard

7. To add another rule, hit “Add Rule”

8. Click the blue "Save" button at the bottom

Custom Group

3. Complete steps 1 & 2 above

4. To create custom group and break rules, click the blue 'Add New Group'

5. Enter in the Title and Description

6. Select an Attribute from the drop down with the following options: Age, Schedule, Payroll Department, Position, Location or Company Code.

7. If you select Attribute as 'Age', you can create break rules for under 18 workers for example. Enter the age in the text box which you would like this rule not to apply from, e.g. for young workers who have different break rules up to the age of 18. These rules will then apply to the employee up to the day they turn 18.

8. For the other attribute options (Schedule, Payroll Department, Position, Location or Company Code), once selected a new field will appear called 'Detail'. It is here you will select the relevant position or schedule etc you would like to apply this rule to.

9. Fill in value, in hours, for “If an employee works from 0 to “X” hours. The rules must be created in the correct order, starting from 0.

10. Fill in a value, in minutes, for the unpaid break time they should receive on their timecard

11. To add another rule, hit “Add Rule”

12. Click the blue "Save" button at the bottom

How are the Break Time Rules applied

Important: You can use the button on the left to rank the custom break time groups in order of hierarchy.

It is applied to the timecard when a shift is recorded on employee's timecard and the settings have been set to 'Create automatic break deductions based on these rules'. The rules will be checked based on the rank and the first rule that does apply to that particular employee (e.g. age, schedule etc.) will be applied to the 'Paid' column on their timecard.

If none of them apply, the default rules will then be applied to the 'Paid' column on the employee's timecard.

If you have selected 'Yes' to the question "Apply break rules to scheduled shifts as well?" above, this same process will apply to the scheduled shifts.

Related Articles:

Employee Break Times

Timecard Settings

What is Admin Access?

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