Set a Cap on Holiday Accruals

Learn how to cap employee's holiday accruals

Sean McTiernan avatar
Written by Sean McTiernan
Updated over a week ago

In this article, you will learn:

  • What setting a cap on holiday accruals means

  • How to set a cap on all employee's holiday accruals

  • How to set a cap on individual employee's holiday accruals

What setting a cap on Holiday Accruals means

When employees time off is tracked in Accrued Hours, you have the ability to set a cap (a limit) on how many hours an employee can accrue. The cap is applied on the accruals and not on the holiday balance. Hourly paid employees accrue time off based on a percentage of their hours worked which is added to their holiday balance once their timecard(s) is approved. Account Admins can use this holiday accruals capping feature to set a cap on the amount of time off their employees can accrue to ensure correct holiday balances.

Important: The user is responsible for compliance with with Local/Union Law when capping holiday accruals.

Note: The 'Accrued Time Off' app is part of the HR Management Suite on Bizimply switched on in the App Centre. Also, only Account Administrators can set a cap for employee's holiday accruals within Settings.

How to set a cap on all employee's holiday accruals

  1. Sign into as an account admin

  2. Click your name/email address in the top right corner of screen

  3. Select 'Settings' from drop down menu

  4. Click into Employees and select 'Time Off' from the drop down

  5. Scroll to the 'Hourly Paid Staff' heading

  6. Enter in a figure in the blank space for the third question 'Cap holiday accruals for all hourly tracked employees at __ hours per holiday year.'

  7. If you do not wish to apply an accruals cap for your hourly paid staff, please leave the field blank or enter 0

  8. Click the blue 'Save' button at the bottom of the screen

How to set a cap on individual employee's holiday accruals

It is possible to set an individual employee's holiday accruals cap different to the general holiday accruals cap figure, if necessary. To do so, you must follow the steps below:

  1. Sign into

  2. Click into the 'Employees' tab from the navigation bar

  3. Search for relevant employee and click into the employee profile

  4. Click into the 'Time Off' tab

  5. Click into the blue Settings button

  6. Enter in figure for the 'Cap Holiday Accrual Hours at' blank box

  7. Click save at the bottom of the box

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