In this article, you will learn:
Please note: Only Account Admins and Roles with the correct permissions can access these Settings.
How to set up General Forecast Settings
Ensure your Locations dropdown menu at the top left of screen is switched to the 'All Locations' option
Click into the 'Forecasts' tab in the navigation bar
Within the 'Settings' column, select 'General' from the options on the left
Here is what each option controls:
Forecast should start on which day of the week? - This determines which day of the week forecasts start
Do you want your locations to be able to access their own existing forecasts? - If yes is selected, the forecast will for each location will be available when Bizimply is filtered for that location. the forecast for the relevant. Employees will still need the relevant permissions to see the Forecast.
Do you want to allocate labour sales % rules on a per schedule basis? - If yes is selected, each schedule within a location will have a separate allowed spend based on its own Labour Sales %.
Would you like to enable Sales and Labour Budgets for all Locations? - if yes is selected, you can introduce a budget line for comparisons to Forecasts and actuals on Sales, Labour % and Labour hours.
How to set up Labour Forecast Settings
Ensure your Locations dropdown menu at the top left of screen is switched to the 'All Locations' option
Click into the 'Forecasts' tab in the navigation bar
Within the 'Settings' column, select 'Labour Forecast' from the options on the left
Select the correct location from the location drop down menu highlighted in the image above
In the first section you can enter in the Labour Sales % for your locations or for your schedules if you selected yes to step number 5 above.
Next you can choose to allocate your hours in forecast by either 1. 'Calculation based on avg hourly rate' or 2. 'Standard Daily Hours'.
If you select 1. 'Calculation based on avg hourly rate', you will enter in the hourly rate for either the location or per schedule e.g. €10. The hours in the forecast will then be calculated by dividing the allowed spend by the average hourly rate. The allowed spend is calculated by multiplying the labour/sales % by the target sales.
Alternatively if you select 2. 'Standard Daily Hours', you will enter in the standard daily hours for either the location or per schedule based on how you set up General Settings.
Click blue save button at bottom right of the screen
How to set up Sales Forecast Settings
Ensure your Locations dropdown menu at the top left of screen is switched to the 'All Locations' option
Click into the 'Forecasts' tab in the navigation bar
Within the 'Settings' column, select 'Sales Forecast' from the options on the left
Select the correct location from the location drop down menu highlighted in the image above
Here you can choose to base the sales forecast on either 'Last year sales' or 'Standard sales forecast per day'
If you select 'Last year sales', use the dropdown on the right to select one of the following: Increase targets by, decrease targets by or Don't change targets. If you select to increase or decrease targets, you enter in the percentage on the lefthand side as shown in image above.
Alternatively you can choose to base sales forecast on Standard sales forecast per day and enter in the figures
Click the blue 'save' button at bottom right of the screen
How to Set up Budget Sales Settings
On left hand side in Settings, select 'Budget' (which will need to be enabled in the General Settings).
The first option on this page is to manually enter in your Budget for Sales for a specific location. You can choose to do this in 2 different ways. The first option is to use last year's sales
A per the image, select "Last year's sales" and then choose if you would like keep the numbers the same as last year, or increase the numbers by a flat %, or decrease the numbers by a flat %.
The second option is to have Standard Sales budget per day.
As per the image, select "Standard sales budget per day" and then type in the amount per day for the particular location.
How to Manually Enter your Budget Labour Sales % and Budget Labour Hours
On the left-hand side in Settings, select "Budget". This should be already enabled in your account to take this action (see above).
On this page, the second option down goes into the Labour Budget Settings.
The first option is to enter manually the budge Labour Sales % for the particular location. Please note: if you're Forecast Labour settings are set up to Forecast on a per schedule basis, so will your Budget Labour Settings:
If you set up to Forecast the location as a whole, you will just have one line of data to enter.
4. Just type into each day what your Budget Labour Sales % is for this particular location. Click Save.
5. After you have entered the Budget Labour Sales%, you can scroll down to choose an option for the Budget Hours.
6. If you Choose to allocate Budget hours as a "Calculation based on avg hourly rate" you will need to enter in the average hourly rate for your particular schedule (or whole location if not using the per schedule option). Click Save when done.
7. After you enter and save the calculation, in the Weekly Forecast you will see an updated calculation of your budget hours:
8. You can instead choose to enter in Standard Budget Daily Hours manually for each day for each schedule. Choose "Standard daily hour" from the options and then enter your hours. Remember to click save.
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